Write a 1,400- to 2,100-word Project Implementation Plan for the project selected by

Resources: A Guide to the Project Management Body of Knowledge, final project charter and final project plan

Write a 1,400- to 2,100-word Project Implementation Plan for the project selected by the Learning Team in Week 2 which will also be used for the final implementation plan for the Project Selection Paper Assignment. Part 1 of the plan must include the following sections:

• Human Resources Plan: Complete the human resources plan for the project as defined in section 9.1.3 (Develop Human Resources Plan) in A Guide to the Project Management Body of Knowledge. This plan should include roles and responsibilities, a project organization chart, and a staffing management plan. Your plan should:
  • Analyze the roles and responsibilities in the following areas: Role, Authority, Responsibility, and Competency which are needed to complete a project.
  • Create a project organization chart that displayed project team members and their reporting relationships.
  • Create a staffing management plan that included how human resource management requirements will be met by including when and how project team members will be acquired and how long they will be needed.

• Quality Management Plan: Complete the quality management plan as defined in section 8.1.3 (Plan Quality: Outputs) in A Guide to the Project Management Body of Knowledge. This plan should include the quality management plan for implementing the organization’s quality policy and the quality metrics. Your plan should:
  • Examine how the organization’s quality policies will be implemented.
  • Examine how the project management team plans to meet the quality requirements set for the project.

• Procurement Plan: Complete the procurement plan as defined in section 12.1.3.1, titled Procurement Management Plan, in A Guide to the Project Management Body of Knowledge. This plan should identify the types of external resources that must be secured, the process for selecting and managing these external resources, and the metrics to evaluate the external resources. Your plan should:
  • Examine how a project team will acquire goods and services from outside the performing organization.
  • Examine how the procurement processes will be managed from developing procurement documents through contract closure.

Format your paper consistent with APA guidelines. Tables may be used to format and organize the implementation plan. They can be included within the plan rather than at the end as normally required by APA guidelines.

 

ANSWER

 

Project Implementation Plan

Roles, Authority, Responsibility and Competency

Project participants	Role	Authority	Responsibility	Competency
Johnson and Sons	Executive project sponsor	Client	Ultimate tie breaker and the absolute decision -maker Be the general project patron and overseer and offer guidance and necessary insight Evaluate and approve or disapprove some elements of the project,	Great business acumen Good communication skills Best Leadership skills Good interpersonal skills Independent thinker
Patrick Randal Keith Johnson Loise Jones Henry Argos Naomi Mathison Joyce Keller John K. John	Steering Committee	Directors	Committing and allocating company resources Approving necessary funding, material resources, strategies and major changes Resolving conflicts on site and in design Liaising with the project manager to provide direction Reviewing project deliverables.	Good Business leadership Ability to make authoritative decisions quickly Good business vision Cohesiveness Flexibility Fairness
Debbie Roberts	Project Mnager	Top Management	Ensure project runs as per the plan Be the steering committee’s liaison Supervisor of consultants Supervisors of vendors Direct the project Manage the project as per the objectives of the project Be in charge of crisis resolution Broker business deals Manage the budget of the project Help in the preparation of the project budget	Have the correct academic qualifications Good leadership skills at managerial level A good and sober decision maker Great interpersonal and communication skills. Able to work under pressure Flexible and open to other people’s ideas A great motivator A man of the people. A goods decision maker
Jason Woodward	Project engineer	Top Management	Develop the work plan for the project Oversee specific operations on site Propose changes during the course of the project Coordinate project processes Be the liaison to the project manager Hire and fire casual workers Help in preparation of the project budget	Authority in project development Authority in the field of the project’s scope Ability to work under pressure
Kyle Stivosky	Project accountant	Mid-level management	Maintain the accounts of the project Transact cash and non-cash transactions on behalf of the client File monthly and annual reports Make payments on behalf of the client. Participate in the budget preparation process.	Authority in the field of business Relevant academic qualifications Great reporting skills Great analyst skills A good decision maker Open minded and in touch with emerging trends in the business world.
Mike Loyd	Test engineer	Mid-level management	Participate in the project development process Participate in the project’s budget preparation Oversee the testing process Generate and Report findings from the testing process.	Relevant academic qualifications Considerable experience in project testing, say, 5 years. Good reporting skills Great observation, analysing and communication skills.
Andy Haze	Trainor	Mid-level management	Train all stakeholders after the project has been completed Participate in the testing process	Relevant academic qualifications Considerable experience in the field Authority in the subject matter
	Other stakeholders including implementers	Lower-level management	Participate in the development and the testing process	Relevant qualifications in their areas of operation Good interpersonal and communication skills.

 

Project Organizational Chart

 

 

    

 

Staffing Management plan        

Role	Responsibilities	Estimated start date	Estimate duration	Commitment
Project manager	Ensure project runs as per the plan Be the steering committee’s liaison Supervisor of consultants Supervisors of vendors Direct the project Manage the project as per the objectives of the project Be in charge of crisis resolution Broker business deals Manage the budget of the project Help in the preparation of the project budget	01.06.2017	12 months	Full time
Project engineer	Develop the work plan for the project Oversee specific operations on site Propose changes during the course of the project Coordinate project processes Be the liaison to the project manager Hire and fire casual workers Help in preparation of the project budget	01.06.2017	12 months	Full time
Project accountant	Maintain the accounts of the project Transact cash and non-cash transactions on behalf of the client File monthly and annual reports Make payments on behalf of the client. Participate in the budget preparation process.	01.06.2017	12 Months	Full time
Test engineer	Participate in the project development process Participate in the project’s budget preparation Oversee the testing process Generate and Report findings from the testing process.	01.09.2017	9 months	Part time
trainer	Train all stakeholders after the project has been completed Participate in the testing process	01.03.2018	3 months	As per the training needs of the company

 

Implementing organizational policy requirements

Collaborative and consultative review of the project requirements

Collaboration and consultation facilitates a means for exchange of ideas and knowledge transfer (Gundewar et al, 2002). When people work together collaboratively, they tend to contribute more to a common goal rather than when they try to negotiate a problem individually. Collaborative reviews facilitate the determination of the best practices for implementing project requirements. in order to realize the benefits of collaboration teams and the management must dedicate their time and engage in high level meetings and discussions that may sometimes drag into the wee hours of the night. It also helps the manager to be able to lead the project and stakeholder and the management can be able to determine whether the project is on track in the early days of the project before its too late.

Visualization

Visualization facilitates a deeper, better and faster understanding of the project and project requirements and to be able to put information about the project in the right context. Visuals augment an individual’s perception of the subject matter and facilitate better decision making compared to text and audio although it requires to be combined with both to remove ambiguity. Mind mapping is one of the best project visualization techniques. Mind maps include the project concepts, relationships between the concepts and the expected results. Visualizations are a good tool for brainstorming (Highsmith, 2009).

Understanding the prevailing environment and projecting the future

In practice, project participants focus too much on how the project is developing currently and the emerging changes with every phase, but they forget the impact of the future gaps that may prove to be detrimental when the project finally reaches that phase (Charvat, 2003). The project manager ought to take his time to analyse the risks that may occur at very development stage.

Matching requirements to project change requirements

Projects such as agile projects are flexible enough an adaptation which makes the lets the project requirements to match project changes (Tsumaki et al, 2006). This ensures a greater level of steadiness, certainty and predictability of the project. It also facilitates the verification and correction of the project requirements.

Proper documentation and organization

It is imperative that project development documentation is properly maintained. This is because such documents hold information about the tasks, technical designs, policies, rules, people responsible and project processes (Pohl, 2010). It is therefore difficult to continue operation where some requirements are missed because they were not properly documented.

Quality Management

Alignment of the quality policy with project objectives can be used to ensure quality. It is a requirement of ISO 9001:2000 that the quality policy framework of an organization provide a structure for evaluating the quality objectives of the company. It provides the general direction of the operations of the process and quality policy must conform to such provisions. Nevertheless, the rule may be broken where external forces like customer satisfaction and preferences or shareholders demands for profits may skew the alignment between the objectives of the project and the quality policy (Stevenson et al, 2007).

Project teams can also use process management techniques to assure quality. Here, the project managers are required to identify the organization’s QMS procedures and define their interaction and also define the methods and criteria that is required to effectively control and operate its processes and how resources to this regard are allocated. The project managers must maintain constant monitoring and be able to measure processes where possible. The information gathered must be carefully analysed in order to determine additional actions that may require to be executed in order to realize an improvement and eventually achieve the desired results.

Procurement

Procurement of goods and services form external sources will be done through competitive bidding, that is, through a confidential tendering process. There will be instances of the project that may require direct procurement and outsourcing without competitive bidding due to the sensitivity of the work. The steering committee has been charged with the responsibility of determining the sensitivity levels of various task and is the sole body that can authorised procurement from a specific vendor without having to go through the competitive bidding process.

Prequalification for bidders for goods services and consultancy will be done on the basis of the provisions of the procurement policy of the company and as per the objectives of the project. Only prequalified tenderers will be contacted and they will be asked to pay a tendering fee of $100000 each. The amount will be refundable. Any other special arrangement will be facilitated by the steering committee under the guidance of the project manager.

Project Procurement Process

Specification

The purchasing and supplies department liaises with the project manager and comes up with a list of procurement requirements that are necessary for the successful implementation of the project. The approved items must be clearly specified to the vendor.

Selection

In this step, the procurement department shops around for potential vendors and suppliers who have the capability of supplying the required items as specified cost effectively. A vendor selection is crucial at this stage. It is also important to maintain a vendor database for referencing.

Contracting

The department liaises with the vendor and confirms that the items are available and at the desired price. Delivery date and payment regimes are deliberated on and after agreement have been reached, contract is signed. Payments are made on delivery.

References

Gundewar, U. B., & Tang, R. K. (2002). U.S. Patent No. 6,381,610. Washington, DC: U.S. Patent and Trademark Office.

Highsmith, J. (2009). Agile project management: creating innovative products. Pearson Education.

Charvat, J. (2003). Project management methodologies: selecting, implementing, and supporting methodologies and processes for projects. John Wiley & Sons.

Tsumaki, T., & Tamai, T. (2006). Framework for matching requirements elicitation techniques to project characteristics. Software Process: Improvement and Practice

Stevenson, W. J., & Hojati, M. (2007). Operations management (Vol. 8). Boston: McGraw-Hill/Irwin.

Pohl, K. (2010). Requirements engineering: fundamentals, principles, and techniques. Springer Publishing Company, Incorporated.