Question & Answer: You are responsible for leading an accreditation team. How would you manage the project and what…

Expert Answer

Domain Team Leads and Membership Roles and Responsibilities

Purpose:

The purpose of the Domain Teams is to select, collect, organise, and prepare documentation for the purposes of meeting the measures of Accreditation.

The purpose of the Domain Team Lead is to organise actions, monitor progress, and report on the specific projects of the associated Domain Team to the Accreditation Team, as well as to be able to interview for Site Visit Team during the Site Visit. Each Domain Team Lead will have a “Back-up”, or alternate member of their team that may act in his or her place if unavailable for any reason.

Tasks/Responsibilities:

Domain Team Lead (and backup) Responsibilities:

• Complete Online Orientation – Must be completed within specified days.
• Attend Biweekly Accreditation Team Meetings (as applicable)
• Schedule Team Meetings
• Set Agenda
• Facilitate Meetings
• Assign Measures/Tasks
• Organize Compiled Documentation
• Keep Domain Binder Up-To-Date
• Keep Gap Analysis Tool Up-To-Date
• Report Progress in Biweekly Accreditation Team Meetings
• Schedule & Facilitate a Domain Reviews

Domain Team Member Responsibilities:

• Complete Online Orientation – Must be completed within specified days.
• Attend Scheduled Domain Meetings
• Complete Assigned Measures/Tasks within Specified Time
• Compile Documentation
• Participate in Domain Reviews

Timeframes:

• Under the guidance of leadership, the Accreditation Team will choose Domain Teams to activate and will pick a goal date by which the Domain Teams will try to have their documentation completed.
• The Domain Team Lead will work with the members of the Domain Team to develop timelines by which they will operate to achieve their documentation goals within the amount of time given.
• If the Domain Team determines that they will not be able to achieve their documentation goals within the given amount of time, they must come to the Accreditation Team to discuss other options (how much more time is needed, what other resources can be provided to expedite the process, etc.)

In order to manage the project below points needs to be considered:

Accreditation Overview of Accreditation

Basic Steps in Accreditation

Roles of Team Members

Ethics of Team Members

Preparing for a Visit Skills for the On-Site Visit

Team Leadership

Mentoring Skills

Building Confidence

Pre-Visit Preparation

On-Site Skills On-Site Evaluation

Gathering Information

Responding to Confrontation

Evaluation within Standards

Concluding the Visit

Post-Visit Activities Preparing the Report

Evaluating the Visit