Question & Answer: How should a project management decide which problems (or potential problems) deserve…..

How should a project management decide which problems (or potential problems) deserve being reported to management and which are not worth the trouble when attempting to “never surprise the boss?”

Answer should be in atleast 2 paragraphs!
Project management question?

Expert Answer

While managing the projects it is essential to know what kind of problems require attention from higher ups and what problems don’t. Having clear idea of this kind of distinction would help in quickly resolving issues and also saving time of bosses. While the project is in active stage of execution, it has to be tracked under various parameters such as timeline adherence of key activities, budget adherence of overall projects as well as individual activities and adherence of project to the scope of the project that was decided in the project initial stages.

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The individual activities of the project should have a planned timeline for their completion. While deciding on time required for each of these activities, there may be critical activities that require long lead time for completion. These kind of activities may act as bottle neck for the completion of the entire project. So, it is essential that bosses are given information about the status of these activities in case of any issue that come up.

Sometimes, there may be additional requirements for the project that were not initially predicted. This would mean change in the scope of the project and also possibly the overall budget of the project. Such overshooting of the budgets should be brought to the immediate attention of the bosses so that timely decision can be taken on approval for the budget if required.

In case of any performance issues related to key activities in the project, it is good to have the boss informed as they can give necessary direction for the completion of the project with the constraints in terms of performance. This will also help the boss in understanding the kind of restrictions that the working level people are facing and would be ready for possible delay or change in end project results.

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