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M1A1: Identify a Data Management
Student’s Name
Institutional Affiliation
Date
Abstract
What data need to be maintained? Students? CDs? Recipes? Describe the data and typical data elements that would need to be stored.
Will this be an entirely new system or a replacement for an existing system?
What is the consequence if the data are not maintained properly? What is going wrong now that your new system would fix? If this is a replacement for an existing system, why is the existing system inadequate?
Who are the stakeholders (Links to an external site.)Links to an external site. in this project? Who stands to benefit—no matter how insignificantly—from this new system?
Are there any legal, ethical, or privacy concerns that should be taken into account when creating and implementing the system?
Is the project feasible within the constraints of this class? Some considerations for feasibility are technology (don’t try to create something that’s impossibly huge), economics (don’t try to create something that is beyond your budget—$0 in this case), and time (you have 8 weeks)
M1A1: Identify a Data Management
Introduction
Computers perform calculations, algorithms, and store a significant amount of data. The data stored in computers is accessed from the databases for programming and making various processes. Databases are relied upon by large companies to store customer information, records, and accounting information. Weather information is stored in databases, and researchers use databases as well. Without databases, it would be difficult for a human to analyze, and save vast amounts of data. The database uses electronic records to store data, retrieve and organize it in countless ways. Storing your data in the database rather than on paper or spreadsheet saves your time, preserves vital information, allows you to see patterns of operations that cannot be seen in other ways. Therefore, databases have an easy method of storing, retrieving and analyzing data . Databases are efficient for business, companies, institutions, research and various stations worldwide (“Benefits of Using a Database”, 2018).
School data management system
I had a meeting with a school principal from a particular school. He explained to me that the school was lacking an efficient system that can store, retrieve and analyze the significant data from the high student number in the school. They had been using manual registers, report books, timetables and fee structure paper since the school was started. The number of students was growing tremendously, and the teachers had difficulties preparing results, fee structure, timetable and class registers. Some vital information could get lost and force the school to operate under a loss or inadequate information. The fee information was not adequately monitored and this disadvantaged the school. The teachers complained of the tedious registers, report forms and timetable construction and various errors could be made as they prepared the paper documents.
The school needs an entirely new database system to manage the student data. The school data will handle different modules like achievement recordings, public examination documentation, and legal registration, fee billing system, student personal information and performance trend. The student names, registration numbers, class, fee payment, date of birth, admission and clearance dates, are the data elements under the student database. These data elements will be entered fully into the system to enable easy retrieval of student information, performance, fee structure, and admission and clearance dates. The system will contain a teacher information module with teacher names, their numbers, qualifications and years of contract or retirement. The available information will enable retrieval of an automatic timetable that assigns teachers classes according to their skills, times of the day, without collision or errors (“School Information Management System”, 2018).
Effects of data mismanagement
If the student data is not appropriately managed, the school will operate at a loss, and the students will not be able to trace their performance. The teachers will not work efficiently because of possible human errors and timetable collisions. The paper system that the school was using before was prone to errors, loss of essential data, tedious and untidy. The new system will solve all these problems by a click of a button. If the principle needs the list of students who have not cleared their fee, he will sort the data according to the fee payment and print the file. If the student wants to retrieve his or her transcript, they will do so by sorting their performance history (“School Information Management System”, 2018).
Stakeholders
The stakeholders in this project will be the teachers, the students and the school at large. It will benefit teachers and reduce their paperwork and retrieve accurate results, timetables and so on. The students will keep track of their performance, fee structures, and timetables and so on. Every stakeholder will have less paperwork to perform and perform their tasks efficiently by the click of a button (Laudon & Laudon, 2016).
Legal and ethical considerations
Yes, there are legal, ethical and privacy concerns that should be considered when creating and implementing the system. The stakeholders involved should be educated and notified of the personal information the system will use and the privacy issues that may be exposed when using the system. They should read the rules and terms of the system carefully and decide if they accept their information to be used by the system (“School Information Management System”, 2018).
Project feasibility
The project is feasible within the constraints of this class. The technology used has already been used in other systems, the budget is affordable for the school, and the time allocated is enough. The project is achievable within the stipulated amount of time because almost all the resources required are available. The school will need to purchase at least three computers to get started on the new system (Ryan, & Bernard, 2000). The teachers and students will then be trained on how to use the new system.
References
School Information Management System. (2018). En.wikipedia.org. Retrieved 13 January 2018, from https://en.wikipedia.org/wiki/School_Information_Management_System
Benefits of Using a Database. (2018). Work.chron.com. Retrieved 13 January 2018, from http://work.chron.com/benefits-using-database-3792.html
Laudon, K. C., & Laudon, J. P. (2016). Management information system. Pearson Education India.
Ryan, G. W., & Bernard, H. R. (2000). Data management and analysis methods.
